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FAQs

Read below for FAQs on:

  • Bayside City Council Central Registration Allocation of Offers
  • General Enrolment Questions 
  • Hurlingham 4 year old Groups/Session Information:

Bayside City Council Central Registration- How Kindergarten Offers Work?

We use state government guidelines and Bayside local criteria to allocate kindergarten offers. These are used when there are more applicants than places available. Once an offer has been made, find out about accepting, declining or if you can defer or repeat a year.

Kindergarten offers are allocated in accordance with state government guidelines which prioritises access for children who are vulnerable, at risk, or have a disability.

For information on priority of access eligibility, visit the Department of Education’swebsite.

All other places are offered in accordance with continuity and proximity criteria which are reviewed on an annual basis taking into account feedback from kindergarten teachers, committees, families and guidance from Department of Education and Training.

What are the continuity and proximity criteria?

Continuity and proximity criterion weighting is only applied where there are more applicants than places available in order to create equitable access. Your child will not be excluded from applying or selection because they do not meet one or all of them.

Continuity criteria and weighting

Your child’s circumstance Weighting
The current 3-year-old child applying for a place in a 4-year-old program at the same service 70%
Sibling of a current enrolment applying for a place in a 3 or 4-year-old program at the same service 40%
Child of a former enrolment who attended in the previous 4 years applying for a place in a 3 or 4-year-old program at the same service 20%

Proximity criteria and weighting

Your child’s circumstance Weighting
Application for a place in either the 3 or 4-year-old program where the first preference kindergarten is the closest community delivered kindergarten to the child’s primary place of care. Primary place of care includes family home, family day care service or occasional care service. 20%
An application for a place in either the 3 or 4-year-old program which is not at their closest community delivered kindergarten. This includes families moving into Bayside that supply evidence of a future Bayside address. 10%

What if I do not receive a first round offer?

You will receive an email notification advising that you are on the waitlist for subsequent offers.

Multiple births and blended families

Where possible, multiple births and siblings from blended families who will attend kindergarten during the same period will be kept together.

Can an offer be deferred?

You cannot elect to defer an offer during the rounds of offer. An offer can either be accepted or declined at the time it is offered.

Three-year-old enrolments cannot be deferred once the offer has been accepted. If a family decides not to commence the year, or withdraw once the child has commenced, a new application will need to be submitted for the following year. The child will not be eligible for additional weighting related to a year of attendance.

Deferrals are only available for offers that have been accepted for a 4-year-old enrolment. However, once a child has commenced in the 4-year-old kindergarten program, deferrals are not available if the kindergarten has provided their yearly enrolment data to the Department of Education and Training (which is any time during the first term). If you have concerns about your child’s readiness, you will need to discuss this with your child’s teacher at your earliest opportunity.

Can my child repeat a year?

Requests to repeat 3-year-old kindergarten are only considered for children with additional needs or disadvantage. These repeats will require documentary support from the kindergarten teacher and will be approved on a case by case basis.

A repeat 4-year-old year occurs where a child is assessed by the teacher or another early childhood professional as having delayed development identified in 2 or more areas and has been approved as eligible for a second year of funded kindergarten by the Department of Education and Training.

Where a child is not approved as eligible for a second year of funded kindergarten they will not be offered a kindergarten place until all eligible applicants have been offered places. The child will need to be self-funded during the repeat year.

For information regarding repeating 4-year-old kindergarten, please visit www.education.vic.gov.au

My child currently attends the 3 year old group at Hurlingham, will they automatically receive a spot in the 4 year old group via the BCC Online system?

As listed above, the council have now allocated a 70% weighting to any current 3 year old children as part of the “Continuity” classification criteria.  As Hurlingham have two 4 year old groups this basically guarantees a position the following year.  However please note you will still need to apply for 4 year old kindergarten in the online system to receive this weighting.

Can I register for both 3 and 4 year old kindergarten at the same time in the BCC online system?
No.  A separate application with Bayside Council must now be made each kindergarten year for your child.  This is to avoid the complications that arose through the change of contact details and preferences over a 12 month period.

How many kindergartens can I select in my application?

You are able to choose a primary and secondary kindergarten in your registration with BCC.  Each year Hurlingham advises the Council how many places are available for each group for the following year. Please note that due to Hurlingham Preschool’s popularity those applicants who list our kindergarten as their second preference are unlikely to receive an offer at Hurlingham Preschool in the Council rounds.

Can I change my registration details after submitting with Council?

BCC now provides a Kindergarten Parent Portal where applicants can make changes to applications or amend preferences during the registration period which ends on the 30th April.

Changes received during the offer period

Only changes that do not affect the preferences or application classification will be accepted and processed during the offer period.

Where an applicant requests changes to their information that affects the preferences or application classification during the offer period, it will be considered on a case by case situation, and referred to the BCC Family Services Project Team Leader for a decision under exceptional circumstances.

Am I able to cancel my registration?

Where an applicant no longer wants to be considered for a kindergarten place they may cancel their registration via the Parent Portal. The registration fee is forfeited.

Can I defer an Offer of kindergarten place once made by the council?

Families cannot elect to defer an offer during the rounds of offer.   An offer can either be accepted or rejected at the time it is offered.

General Enrolment FAQ’s

Does my child need to be immunised?

Yes. By the ‘No Jab, No Play’ law, your child’s enrolment at Hurlingham cannot be finalised unless you have provided evidence that your child is:

  • up to date with vaccinations for their age OR
  • on a vaccine catch-up schedule OR
  • has a medical condition preventing them from being fully immunised

Conscientious objection is not a valid exemption.

An Immunisation History Statement from the Australian Immunisation Register (AIR) is the only type of immunisation record accepted by early childhood and care services for the purposes of confirming enrolment and must be provided within the two months prior to the child starting at the service.

The Medicare logo and Australian Government crest must be present and identifiable to be considered a valid Immunisation History Statement. For example, if the statement is page two of a letter from Medicare, both pages need to be presented to the service to confirm enrolment.

Please refer to our Immunisation Requirements  page for more information

Who manages the Waitlist information throughout the year?

After the completion of all rounds by Bayside City Council and all acceptances and declines have been completed via the Kindergarten Parent Portal , a Waitlist is generated and managed by Bayside City Council. Any applicants who are made a late offer must still register with Bayside City Council before their enrolment can be processed.

My child turns three in the middle of the year. Can they start 3-Year Old kinder then?
Children enrolling for a 3 year old program must have turned 3 by the 30th April in the year they attend. However, children cannot commence the 3yr old kinder program until they have turned 3. Please read the section ‘How to gauge your child’s readiness’ for kindergarten.  

FAQ’s – Hurlingham Group/Session Information

How many 3 year old groups are there at Hurlingham?

One 3 year old group is available called Echidna.  Please refer to our current timetable by clicking here.

What groups are available for 4 year old kindergarten at Hurlingham?

There are two groups available to choose from; Koala and Wombat.  Please refer to our current timetable by clicking here

What is the Extended Care Group?

We have an optional Extended Care program called Platypus on Fridays from 1.30pm – 4.30pm (at an additional term cost).  This is open to ALL Hurlingham families (across 3 & 4 year old groups). As this session follows directly on from a Koala session, it also provides the Koala group with an opportunity for a full day of care on Fridays. For more information please click here.

What you need to confirm your enrolment with Hurlingham:

Documentary evidence needs to be uploaded when submitting your Group Preference Form with Hurlingham Preschool. You will need:

  • Immunisation Status History (follow link for what documents are accepted);
  • Online applications require direct debit/credit card details for payment.

How can I make sure we get our preferred 4YO session time?
Hurlingham Preschool has a specific process to ensure group allocation is a fair and equitable process.  Parents with a strong preference for a particular group / session times are therefore urged to familiarise themselves with the Group Preference Form process, times and dates outlined here,  and prepare any documentation ahead of time.

Group Preference forms sent earlier than the time specified (7am) will not be considered received until the following day, or should be resent again after the 7am opening time.  Additionally, Group Preference forms without the required documentation and paid confirming fee will not be accepted.

Why do I need to pay a $100 Confirming fee with my Group Preference Form?

There are limited positions at Hurlingham preschool and most years we are oversubscribed. If you have accepted an offer you need to secure your spot with your confirming fee.  Your position will be re allocated to another family in the next round if this has not been received.

If I withdraw from the program before the year has been completed, will I be refunded the $100 Confirming fee or any other fees already paid?
If a child does not commence the year or is withdrawn during the year, any monies paid, including the $100 fee will not be refunded.

When will I be informed which 4YO session time I have been allocated?
You will be notified of your session time once the majority of Council offers and responses have been received and we have received the majority of Group Preference Forms. We anticipate this being around the end of June/ early July

If I didn’t get my preferred 4YO session time, is it possible that I still may?
Yes. All successful applicants who didn’t get their preferred session time are placed on that session waiting list. As vacancies arise, the waiting list is consulted until all vacancies are filled.